Data Entry Clerk

Data Entry Clerk


Data entry clerks type information into a computer. This information is called data and is usually put into a database. Employers use databases for many different reasons. For example, they might store the names and addresses of customers. Or they may be used to keep a record of all the things that are sold in a shop. Data entry clerks keep the database up to date by entering any changes. Many data entry clerks do other office work as well. This may include filing, answering the telephone and writing letters.


  • Transfer paper-based information into computer files or database systems
  • Update existing databases with new information
  • Take customer, client or patient details to add to a database
  • Create spreadsheets and run reports on data
  • Regularly backup data to make sure nothing is lost
  • Process invoices
  • Organise paperwork and follow data confidentiality processes


Organisations that employ data entry clerks vary but to give you some ideas data entry clerks can work in banks, gas, electricity and water companies, local councils and market research companies.


Data entry clerks normally work in an office and spend a lot of time in front of a computer.

Working Hours

Most data entry clerks work between 35 and 40 hours a week. However, many jobs are part-time and may offer flexible working. In some jobs you have to work shifts which can include some evenings and weekends.


Starting salary – £14,000 Job trends predict a -39% decline leading to: 15,856 fewer jobs by 2027 in this area.


There are no set exams that you have to do to become a data entry clerk. Some employers will want you to have some GCSEs, particularly in Maths and English, some will be more flexible. However, you may be able to access this role via a supported internship.

You could also apply for an apprenticeship. If you have an EHCP you may be able to apply under the DfE exemption which allows the apprentice to use Entry Level 3 English and Maths qualifications. The apprentice would have to be competent enough to successfully achieve all other aspects of the apprenticeship requirements, become occupationally competent and achieve Entry Level 3 in English and Maths before the end of their apprenticeship.

College – you could start off with a Level 1 Certificate for IT Users or Level 1 Business Administration if you have no formal qualifications.

Tagged as: [Admin - Business - Office Work and Finance]

400 400 Cheshire and Warrington